Using Workday® Studio for Custom Incentives Payroll Processing

One of the weapons in the war for talent is employee incentives that address a particular pain point for a target talent pool. When companies are trying to get an advantage in attracting and retaining talented people, helping with a unique problem related to any work/life balance issue can give an employer an edge.

Sometimes these unique ideas can present a challenge for payroll processing when they reside in different applications. We recently had an occasion to use Workday® Studio to resolve an interesting case.

Transit Incentives

A company provides daily work transit benefit to its employees. The benefit is a complex mix of earnings, pre-tax and post-tax deductions, and free benefits to defray commuting and parking costs.  Workday® is the system of record for compensation. The company uses an on-premises server they call Transit Incentives.

We think you may find the solution to be useful in managing your special cases.

Workday® Studio Integration

The solution is to create a Workday® Studio inbound integration on a weekly schedule to import a file and submit it to Workday® Compensation. We use the Workday® web service Submit_Payroll_Input. Here’s how this five-step process works.

1. Extract the inbound file from the SFTP server and attach it to the integration event.
   
2. Query a custom audit file from Workday® to validate employee data, status, and pay period.
3. Perform validation and log errors to the integration event log.
4. Submit valid records to Workday® Compensation using the Workday® web service Submit_payroll_input. The operation creates new records if none exists, ends records if incentive is zero, and creates a new record and ends the old one if a change exists.
5. Reports results to the integration log.

Although the data, audit file, and pay entry business rules may differ, you will find this process should work for any incentive payment on a client server.

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