Best Practices for Scheduling Workday® Integrations

For Workday®, providing the tools for customers to integrate their tenants with other business platforms is an integral element of its services. The Workday® Cloud Integration platform provides integration services in three ways:

• pre-built connectors for integrations with payroll processors, benefits providers, and many other external platforms;
• Enterprise Integration Builder, a simple step-by-step integration tool for business users to create simple custom integrations without programming; and
• Workday® Studio, a comprehensive graphical integration tool for developers who need to build sophisticated integrations.

Workday® runs on a multi-tenant platform, which means it must govern integrations to ensure that they do not create bottlenecks and recursive operations that will affect performance. Following integration best practices will help you create efficient, streamlined integrations that avoid a rule violation that will terminate the run.

Besides processing time, file size, and memory usage limits we discuss in our best practices guide, Workday® Cloud Integration also enforces scheduling limits. Workday®’s integration scheduling tool is a simple form that allows you to run a process

• immediately,
• once at a time you specify, or
• on a recurring basis: daily, weekly, or monthly. You can select specific single or multiple days of the week or days of the month.

The interface does not allow hourly scheduling, but in special cases, Workday® may create multiple daily schedules for you. 

To prevent users from inadvertently creating schedules that affect performance, Workday® imposes the following scheduling limits.

• A maximum number of seven simultaneous Studio integrations and Outbound EIBs with custom XSLT transformation per tenant.
• A time limit of two hours for any packaged integrations/Studio integrations. The server will terminate any integrations running beyond two hours.
• No more than five scheduled runs after the end of the next calendar year.

Workday® Cloud Integration is a well-designed tool for connecting your enterprise applications. Its rules help avoid many of the problems that plague integrations that are not well-designed. You can do even more by following recommended practices in your integrations.

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