7 Tips for Effective Compliance Management in SumTotal Learn

Compliance training is one of the very crucial aspects for most of the enterprises. They invest at a great stretch and compliance teams also explore ways to make it effective and offer a prolific ground where employees are well-off with all the regulatory and the legal policies that form the axis of an organization's existence. It’s highly significant that all employees in particular the senior executives must develop an intellectual grasp on related legal obligations besides being aware of their individual responsibilities and this promotes to bring up a compliant workforce that is all geared up to work effectively aligning with the legal standards.

For many organizations in heavily regulated industries such as healthcare, financial services, transportation, and construction, compliance is a significant expense and an administrative burden. While the cost of compliance can be high, the cost of non-compliance is even higher.

For these regulated industries, certainty about the status of compliance training and certifications is a business necessity. For almost every other business, training in safety, policies, ethics, and other risk management topics is an essential management activity.

So, compliance is for everyone; for some companies, it is essential to survival.

We want to provide some advice on how to use the capabilities of SumTotal Learn to track and manage compliance and to reduce your risks. We will show how to motivate your people to know the standards and stay in compliance. Also, we will explain how to use SumTotal built-in features to monitor the status in your organization in real time and isolate areas of concern.

Here are our tips on how to reduce compliance risks using SumTotal Learn.

• Start with onboarding. For employees, contingent workers, and contractors, the process begins with onboarding. When you give people SumTotal access to begin their onboarding education, present compliance as an essential component of the business strategy and working environment. Include information about the individual’s role in compliance and what the expectations are.
• Junk the ancient videos. Make certification and compliance training engaging and memorable. Capitalize on the trend toward gamified micro-learning and mobile delivery to make training instantly available in short bursts. In group learning situations, make the activity a socially engaging experience where people learn from each other.
• Stay up to date with versioning. Keep learning activities up to date, and use the SumTotal versioning function to make sure you are delivering the latest information and training.
• Use portals and news pages. Keep individuals informed by providing widgets on learning portals and news pages that show the status of each required activity. There are many possibilities, including status alerts, progress bars, and checklists.
• Use notifications and alerts. Use notifications to alert people of upcoming recertification or training due dates, and trigger notifications to managers so they can follow up.
• Keep managers informed. Provide visual alerts to each manager in portals and news pages on the compliance status of their direct reports. Include communication links so they can follow up on the spot.
• Provide Executive Dashboards. Use SumTotal Advanced Reporting and display widgets to give your executives and compliance officers peace of mind with real-time dashboards and summary reports. Design your dashboards so users can drill down to isolate problem areas and take immediate action.

To summarize, we think the tools in SumTotal learn can help you manage compliance better. We hope you find these tips helpful in meeting your compliance and certification standards of your enterprise learning.

Phenomecloud is a full-service technology company dedicated to helping clients solve business problems, improve the capability of their people, and achieve better results.